If you are new to festivals/fairs and you have no one to ask questions about them or what to expect and prepare for You have stumbled upon the right blog post.
Here is what you should have to start off: check your weather but be totally prepared for any!
Canopy, I have 10×10 and its a cheap from Walmart about $80. We are not made of money, so we thought we will make this work and buy a better one later.
Weights: this is something we did NOT know and found out that it is important. Now, you can do what we did and that is use actual weight plates from the gym. I recommend 20lbs on each leg of the tent. If the legs can fit into the whole of the plate that is good otherwise find a way to have them hang down from the top of the legs and tie it around the leg. OR, DIY weights. get 4″ PVC pipes and caps, you want to fill it with sand or cement….also, make sure to insert eyelet screws on both ends. You can hang down near the bottom of the legs.
Tables: are good,have your paintings standing up so the people don’t have to bend over to see them. Make sure you have a cover to conceal whatever you have under the table. Such as extra items for sale, your purse, cooler….so you are not wasting money buying from the food truck and any extra stuff like bags to send your item home in or wrapping to keep product protected.
2 Easels: great way to catch the people eyes before they get to your booth. You want to set them up at the corners in front.
Sides of the tent: you will see more experienced artist with propanels (which a bit expensive) but I choose peg boards, which I painted one side black and the other red (these colors make my artwork POP) and its cheaper and it you can still hang paintings on both sides. You can use thick string or zip ties (leave room to cut when item is purchased, so it doesn’t damage painting….that would not be good). Note: if it rains, what are you going to use to cover your artwork. I can only suggest (but have not tried) maybe a clear shower curtain for each panel. you will have to figure out how to hang the shower curtain before your event. Make sure to secure the sides so it doesn’t fly away…so maybe take some string and tie it around the panels in at least 2 different areas. Also, just to make your tent pretty….sheer curtains. Take 2 panels, 1 on each side of the leg and simply take a pretty ribbon to tie the curtains and leg together. This also hides any weights hanging from the leg. Presentation of your tent is always good to remember too.
Note: make sure to anchor everything down including your paintings and prints. Your prints should be in a bin that people have easy access to flip thru (I still need to get that).
Note: make yourself an ART BAG to go. I have business cards & holder, variety of hooks, wires, fasteners, hammer, scissors, box cutter, tape, pens, markers, vareity of price tags
Note: Last minute take alongs: 2 battery supply sources for your cell phone. if your selling lots, you will need. take at the lease $50 in $5s, to make change easily. Your prices should be in whole numbers to make sales quick and easy.
And introduce yourself and make friends. It’s really nice to see them at other venues.
Enjoy! hope this helps get you started.